Choosing the Right Wedding Venue

Choosing the right wedding venue is a crucial decision that sets the tone for your special day. Your venue is the backdrop for your wedding and provides the backbone to the vision you are trying to create.  Here are some key factors to consider when selecting a wedding venue:

1. Budget:

   • Determine your budget for the venue. This will help narrow down options and prevent overspending.
   • Inquire about all costs associated with the venue, including any hidden fees. Some venues require you to take out a separate insurance policy. Check with your venue about this requirement. 

2. Guest Count:

   • Have an estimated guest count before selecting a venue to ensure it can comfortably accommodate your attendees. I recommend 20-25 square feet of space per guest. This will ensure that each guest can fit comfortably with vendors. 
   • Consider both the ceremony and reception space when calculating capacity.

3. Location:

   • Choose a location that is convenient for the majority of your guests.
   • Consider the travel and accommodation options for out-of-town guests.
   • If you have out of town guests coming in town, make sure that hotel and Airbnb accommodations are easily accessible for them, as well as Uber drivers. 

4. Style and Theme:

   • Select a venue that complements the style and theme of your wedding.
   • Consider the architectural style, interior design, and overall ambiance of the venue.

5. Season and Date:

   • Check the availability of the venue for your preferred wedding date.
   • Consider the season and weather conditions, especially if you plan to have an outdoor wedding.
   • This is especially important if you are getting married in an area that has hurricanes.  If you are getting married during a hurricane season, make sure to have a backup plan on site (discussed below).

6. Services and Amenities:

   • Inquire about the services and amenities offered by the venue, such as catering, lighting, sound systems, and decorations.
   • Check if the venue provides on-site coordinators or if you need to hire a separate wedding planner.

7. Restrictions and Regulations:

   • Be aware of any restrictions or regulations imposed by the venue, such as noise ordinances, curfews, or preferred vendors.
   • Check if there are any restrictions on decorations or other personal touches.

8. Backup Plan:

   • If you're planning an outdoor wedding, ensure there is a backup plan in case of inclement weather.
   • Consider the availability of indoor spaces if your chosen venue has both indoor and outdoor options.

9. Accessibility:

   • Ensure the venue is accessible for all your guests, including those with mobility issues.
   • Check if there is ample parking or if transportation services are available.

10. Reviews and Recommendations:

    • Read reviews from other couples who have hosted their weddings at the venue.
    • Ask for recommendations from friends, family, or wedding professionals.

11. Visit the Venue:

    • Schedule a visit to the venue to get a feel for the space and ask any specific questions you may have.
    • Pay attention to the cleanliness and overall maintenance of the venue.

12. Contract and Terms:

    • Carefully review the contract terms, including payment schedules, cancellation policies, and any other relevant details.
    • Clarify any uncertainties with the venue coordinator before signing the contract.

By carefully considering these factors, you can choose a wedding venue that aligns with your vision, accommodates your guests, and contributes to a memorable and joyous celebration. Happy Planning!

XOXO,

Lauren